Digital processes reimagined – smart, fast, user-friendly

Digital processes are key to modern, service-oriented public administration. They should be seamless, efficient and easy to use – for citizens, businesses and public authorities at federal, state and local level alike. The Federal Government’s Form Management System (FMS) makes this possible: it is the central platform for the creation, management and provision of digital processes and forms. With AI support, automatic data transfer and seamless integration into specialist systems, processes become noticeably simpler, faster and more user-friendly.

Modern features that make all the difference

The FMS combines modern technologies with ease of use and a clear objective: to make processes and forms as intelligent as possible. The FMS forms the technological basis for user-centred, future-proof administrative services.

Features at a glance

AI-powered form completion for faster and error-free filling in
Automatic pre-filling via standardised interfaces
Real-time validation of address and input data – intelligently handled by AI or third-party systems
Seamless integration with e-files, specialist procedures, ePayment and registers
Integration with BundID, corporate accounts, the EUDI Wallet and the AusweisApp
Digital assistants for round-the-clock, real-time support

Your benefits

Intuitive user interface for an optimal user experience
Rapid design thanks to low-code technology
Operation in secure federal cloud environments
NOOTS-ready for shared IT components
Audit-proof archiving and high data quality
Compliance with DIN SPEC 66336 (quality requirements for online services)
Significant cost and time savings for public authorities, businesses and citizens
Integrated into the ITZBund’s AI portal (KIPITZ)

Integrating forms and digital processes with AI

In our video, we use a practical example to show just how effectively AI can be integrated with digital processes and forms. We bring AI to where it’s needed – right into the form itself. If we can help you integrate AI with FMS, please do get in touch.

Watch the video

A selection of our FMS client references

Federal Office of Justice
Federal Maritime and Hydrographic Agency
Federal Agency for Agriculture and Food
Federal Institute for Consumer Protection and Food Safety
Federal Ministry of Health
Federal Ministry of Finance
Federal Network Agency
Federal Central Tax Office
DVZ Mecklenburg-Western Pomerania
German Emissions Trading Centre at the Federal Environment Agency
d-NRW
Directorate-General for Customs
IT.NRW
ITZBund
Ministry for Home Affairs, Local Government, Construction and Digitalisation of the State of North Rhine-Westphalia
Ministry of Economic Affairs, Industry, Climate Protection and Energy of the State of North Rhine-Westphalia
Federal Statistical Office (Destatis)

Best practices and professional exchange

At the FMS Information Day, public authorities learn twice a year how to successfully digitise form-based processes. Through engaging presentations and case studies, experts share best practices and demonstrate how intelligent processes pave the way for a more efficient administration.

About the FMS Information Day

Materna: Your partner for successful digital transformation

Materna provides comprehensive support to the public sector, from strategy and design right through to the technical implementation and integration of digital processes into existing systems. Our interdisciplinary teams combine expertise in UX/UI design, accessibility, AI integration, authentication (BundID, corporate accounts) and process management. This results in processes that are not only digital but truly modern – user-friendly, responsive and fully automated.

Request a consultation now

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Potrait von Ansprechpartner Holger Wosnitza