Human Resources Management in the Civil Service

In many public sector organisations, human resources management is undergoing fundamental change. One driving factor is demographic change, which makes strategic human resources management essential. Whether young talent or experienced staff – they all need modern IT solutions to be able to participate in the digital transformation. Opt for a digitally equipped working environment and processes, innovative approaches to talent acquisition, and measures to enhance skills and prevent staff turnover.

Your partner for HR management in the public sector

Materna has been advising the public sector on human resources management for many years. Benefit from our comprehensive expertise in consultancy, training and integration, as well as our range of solutions. Our services comprise a combination of process and organisational consultancy, IT solutions (ranging from time and attendance systems and training programmes to digital personnel files and self-service options), implementations and services, change management, as well as talent acquisition and HR marketing. We offer all services from a single source: from strategy through to operational implementation. Interdisciplinary teams are on hand to deliver this. Materna focuses on precisely those HR processes that are particularly critical to success in the context of digitalisation and demographic change within the public sector. These include consultancy services such as Quick Checks, a range of technical solutions for HR systems, a suite of solutions to advance digitalisation, as well as services for change management, the employee life cycle and staff development.

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The key issues for modern human resources management

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Our range of technical solutions for HR systems

EPOS Personnel and Time Management System

EPOS is a web-based human resources (HR) system. Materna assists public authorities outside the Federal Office of Administration with the implementation and operation of the system.

EPOS ReadinessCheck for PVSplus

Please work with us to check whether your data sets are sufficiently compatible before migrating to PVSplus.

Working Time Management FAZIT-Online 2.0

FAZIT-Online 2.0 is a centralised working platform for paperless business processes in working time management and offers a flexible, web-based self-service portal.

Our topics for your integrated HR management

Nothing is more constant than change. Yet we humans find it so difficult to cope with it. When significant changes are on the horizon, only professional change communication can help. We offer the following services and support your change projects.

Developing and communicating
vision and strategy Using communication platforms and media production (animated films, video messages, interactive infographics)
Generating
motivation and participation through workshops, information points, campaign design, success stories and employee testimonials, and personalised videos
Identifying, communicating with and involving
key influencers through a change agent framework, an implementation manual and infographics with FAQs
Measuring and showcasing
successes: through events, sounding boards, online surveys and infographics
Ensuring stability and sustainability in the
change process: through films and motivational speeches

Consultancy on all aspects of digitising your HR operations

Process consultancy

Analysis and optimisation of HR-driven processes
Digitalisation of administrative processes
Implementation of standardised digital processes into the business culture
Facilitation and support during the roll-out of new processes
Analysis and design of existing processes and IT systems
Advice on the analysis and allocation of responsibilities and on the definition of interfaces

IT and organisational consultancy

Facilitation and support during the roll-out of new HR management software
Feasibility study and assessment of the ‘master plan’
Change management in relation to the impact of technical changes
Impact assessment for the organisation and staff
Vendor-neutral technology consultancy
Procurement advice

Staff development

Training and skills management in the field of digitalisation
Knowledge transfer
Development of training programmes
Facilitation and delivery of workshops

Quick Checks

We offer two checks: the HR Processes Quick Check and the Recruitment Maturity Quick Check. In the HR Processes Quick Check, we identify the key requirements placed on HR and overall processes and provide suggestions for improvement as well as support with implementation. In the Quick Check on Recruiting Maturity, we identify the key processes within the recruiting function and develop proposals for optimisation.

Whether they are young talents or experienced staff – they all need modern IT solutions to be able to take part in the digital transformation. Materna offers a portfolio for Education 4.0 that is tailored to the needs of the public sector. In the Education 4.0 concept, work and learning merge. Meaningful learning experiences ensure that knowledge is firmly embedded in learners’ minds.

Chatbots, HR chatbots and their use in talent acquisition

Chatbots are automated dialogue systems featuring a text input and output interface. Users communicate in natural language with an intelligent system – 24 hours a day. There are no waiting times; enquiries are answered quickly. An HR chatbot serves as a central point of contact for applicants, takes the pressure off the HR department and delivers a high-quality stream of pre-screened enquiries. Chatbots can therefore also be used in the field of recruitment. They offer a modern, interactive way of communicating with applicants and potential employees, available round the clock.

Consultancy for modern HR management

Getting started with Quick Checks

Materna offers to carry out Quick Checks for your organisation, examining the quality of processes and the level of digitalisation within the HR department. Together, we develop measures to improve efficiency and effectiveness and support you through your change process.

Implementation support: from strategy to implementation
Digitalisation of HR processes
Quick Check: Overall HR Processes
Quick Check: Recruitment Maturity Level
Implementation concepts for digital personnel files
Support in managing the impact of technical changes
Staff Development: Training and Skills Management in the Context of Digitalisation