Data privacy at Materna

Data privacy policy statement

Personal data is only collected on this website to the extent that it is required for technical purposes. The following declaration provides you with an overview of which data is collected and for what reason.

Data privacy at Materna

Responsible party

The party responsible for collecting, processing and using your personal data is:

Materna Information & Communications SE
Voßkuhle 37
44141 Dortmund
Germany

(hereinafter „Materna“).

If you have any questions or comments on data protection you are welcome to contact our external data protection officer:

Private and confidential
Data Protection Officer
Materna Information & Communications SE
Voßkuhle 37
44141 Dortmund
Germany

Email: datenschutz@materna.group

Data processing on this website

a) Description and scope of data processing

Materna automatically collects and stores information that your browser transmits to us. This information is:

Browser type and browser version
Operating system used
Referrer URL (previously visited website)
Hostname of the computer which accesses our website (IP-Address)
Date and time of the server request
Pages and files opened

It is not possible for us to attribute this data to one or more specific persons.

b) The legal basis for processing this data

The legal basis for storing the data/logfiles is Article 6 (1) f) GDPR.

c) The purpose of data processing

Storing this data in logfiles ensures that the website functions correctly and also enables us to make improvements and to ensure the security of our systems. No further evaluation of this data (e.g. for marketing purposes) takes place in this context.

d) Retention period

The data stored by Materna are deleted as soon as they are not required any more for the purpose they were collected for. This is the case after seven days at the latest. It is possible that data is stored for a longer period than this, however, in such cases the IP addresses of the users are deleted or anonymized so that it is not possible to attribute this data to a particular person, computer or requesting client.

e) Possibility to object, withdraw consent and have data erased

Recording the data as mentioned above (in this section 2) is essential for the operation of the website. It is therefore not possible for the user to object to this.

Cookies

a) Description and scope of data processing

So-called cookies are used at several places in this website. Cookies are used to make our website and service more user-friendly, effective and secure. Cookies are small text files which are filed on your computer and stored by your browser. Most cookies used by us are “session cookies” which are automatically deleted at the end of your visit. Cookies do not damage your computer and they do not contain viruses. You can deactivate cookies by changing your browser settings.

b) Legal basis for data processing

The legal basis for processing personal data when using cookies is Article 6 (1) f ) GDPR. The legal basis for processing personal data using cookies for analysis purposes is, when consent has been given by the user, Art. 6 (1) a) GDPR.

c) Purpose of data processing

Cookies which are required for technical purposes serve to simplify the use of the webpages. The user data which is collected using cookies which are needed for technical purposes are not used to create user profiles. The use of analysis cookies is to improve the quality of the webpages and their contents. Analysis cookies enable us to find out how the webpage is used and can help us to continuously improve our offerings.

d) Retention period, possibility to object, withdraw consent and have data erased

Cookies are stored on the user’s computer and transmitted by that computer. That is why users also have complete control over how cookies are used. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies which are already stored can be deleted or restricted at any time. This can be carried out automatically. If cookies for our website are deactivated, it is possible that not all functions of the website can be used to their full extent.

Contact form and email

a) Description and scope of data processing

On our website we provide a contact form to enable you to contact us easily. The data you enter in the contact field are transmitted to Materna and stored there. When the contact form is sent, the IP address of the user and the data and time of transmission are also stored. It is also possible to contact us using the email address provided. In this case, the user’s personal data which is transferred with the email are stored. This personal data is not transmitted or made available to third parties. This data is used exclusively for the purpose of processing the enquiry.

b) Legal basis for data processing

The legal basis for processing the data when consent has been given by the user is Article 6 (1) a) GDPR. The legal basis for processing data which is transmitted in the course of sending an email is Article 6 (1) f) GDPR. If the objective of the email contact is to make a contract, the additional legal basis for processing the data transmitted is Article 6 (1) b) GDPR.

c) Purpose of data processing

The personal data is only processed for the purpose of establishing contact. When contact is made by email, there is, as is required, also a legitimate interest in processing the data. Other personal data which is processed serve to hinder any misuse of the contact form and to ensure the security of our technical information systems.

d) Retention period

The data are deleted as soon as they are not required any more for the purpose for which they were collected. This is the case for personal data from the input mask of the contact form and for personal data which is transferred by email when the conversation with the user in each respective case is finished. A conversation is ended when it is clear from the circumstances that the topic in question has been dealt with.

e) Possibility to object, withdraw consent and have data erased

The user has the right at any time to retract his or her consent to processing his or her personal data. The user can contact the controller/the responsible party using the contact details provided on the website. If a user contacts Materna via email, he or she can retract his or her consent to storing his or her personal data at any time. In such cases, the conversation cannot then be continued.

a) Description and scope of data processing

On the website you have the possibility to subscribe to our newsletter. When you register for the newsletter the data that you enter in the input mask is transmitted to Materna. The following data is also collected when you register:

The IP address of the computer used by the person who is registering
The data and time of registration

During the registration procedure, you are asked to provide your consent by means of a double-opt-in procedure. You can unsubscribe from the newsletter at any time by using the link provided or by sending us an email informing us you want to unsubscribe. When you have been successfully unsubscribed your email address will be deleted from our newsletter mailing list without delay. Your personal data are protected from theft or misuse by the most modern technical procedures. When personal data are transmitted to us in this way, they are sent in encrypted form (SSL). Your data will never be given to a third party or third parties under any circumstances. If you have bought products or services from Materna and have given us your email address, this can also be used subsequently to send you a newsletter. In such cases, only direct advertising for similar goods or services of our own is sent to you via the newsletter.

b) Legal basis for data processing

The legal basis for processing the user’s data after he or she has registered for the newsletter is the existence of the user’s consent according to Article 6 (1) a GDPR. The legal basis for sending the newsletter subsequent to a purchase being made is pursuant to § 7 (3) UWG.

c) Purpose of data processing

The user’s email address is collected for the purpose of sending the newsletter to him or her. The collection of other personal data in the context of the registration procedure serves to hinder any misuse of the services or of the email address that is used.

d) Retention period

We erase your personal data if the retention of that personal data is no longer necessary for the purposes for which they were collected. The user’s email address is only stored as long as the subscription is active.

e) Possibility to withdraw consent and erase data

The user can cancel the subscription to the newsletter at any time. There is a link for this purpose in every newsletter.

Transferring personal data / recipients

Your data will only be transferred to associated companies and service partners in so far as they are active on our behalf and are supporting Materna by providing their services. The processing of your personal data by contracted services providers takes place in the context of handling orders from you pursuant to Article 28 GDPR. The above-mentioned services providers are only given access to such personal information which is necessary for them to carry out the task in question. Such service providers are forbidden to transfer your personal information or to use it for any other purpose, especially not for their own commercial purposes.

In so far as external service providers come into contact with your personal data, we have ensured that the statutory data protection regulations are fulfilled by means of legal, technical and organisational measures and regular checks. Specifically, this concerns the following recipients:

Empaction, https://empaction.com/de/, provider of the newsletter distribution solution
Salesforce, provider of the CRM-solution Salesforce
kajado, hosting partner for WordPress-based websites
BESL, hosting partner for the website www.oev-symposium.de

Your personal data is not provided for commercial purposes to any other company.

Google Analytics

a) Description and scope of data processing

This website uses Google Analytics, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how you the user use the site. The information generated by the cookie about your use of the website are, as a rule, transmitted to and stored by Google on servers in the United States. In case of activation of the IP anonymization on this site, Google will truncate/anonymize the last part of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA.

On behalf of this website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this website. Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under: Deaktivierung von Google Analytics.

In view of the discussion about the use of analytics tools using full IP addresses we would like to point out that this website uses Google Analytics with the anonymizeIp() extension so IP addresses are only processed after they have been shortened so as to exclude the possibility of attributing it to specific persons.

b) Legal basis for processing data

The legal basis for processing the user’s personal data is provided by Article 6 (1) f) GDPR.

c) Purpose of data processing

Processing the personal data of the users enables us to analyse the surfing behaviour of our users. By evaluating the data we gain from this we are able to put together information about the use of the different components of our website. This helps us to improve our website and make it more user-friendly. This is why we have a legitimate interest in processing the data according to Article 6 (1) f) GDPR. By anonymizing the IP address, the user’s personal data is sufficiently protected.

d) Retention period

You can find information about the retention period at https://www.google.com/analytics/terms/de.html or at https://policies.google.com/?hl=de.

e) Possibility to object, withdraw consent and erase data

Cookies are stored on and transmitted by the user’s computer and transmitted. That means users also have complete control over the use of cookies. By changing the settings in your internet browser you can deactivate or restrict the use of cookies. Cookies that have already been stored can be deleted at any time. This can be done automatically. If cookies are deactivated for the use of our website, it is possible that not all of the website’s functions can be used in their full scope.

You can also prevent the data the cookie produces about your use of the website (including your IP address) being recorded and sent to Google or being processed by Google, by downloading and installing the browser opt-out add-on available at https://tools.google.com/dlpage/gaoptout?hl=de.

You can decide whether you want to accept a unique cookie for web analytics to be set in your browser to allow the operator of the website to gather and analyse various statistical data. If you do not want to allow this, please select the appropriate option to set a deactivation cookie in your browser.

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Instructions regarding the rights of persons who are data subjects

Every person who is a data subject has the right to access information about their personal data according to Article 15 GDPR, the right to correct their personal data according to Article 16 GDPR, the right to have their personal data erased according to Article 17 GDPR, the right to restrict the processing of their personal data according to Article 18 GDPR, the right to object to the processing according to Article 21 GDPR and the right to data portability according to Article 20 GDPR. The right to access personal data and erase personal data, restrictions are valid according to §§ 34 and 35 BDSG.

a) Right to lodge a complaint

You also have the right to lodge a complaint at the responsible data protection authority about how Materna has processed your personal data.

b) Your rights with regard to any obligation to provide your personal data

You are under no obligation to supply your personal data. Any personal data you provide, is provided by you voluntarily.

c) Your rights with regard to automated decision-making processes and profiling

There is no automated decision-making process or, and in particular, no automated decisions are made with regard to your possible job application and no profiling is carried out.

d) Your rights with regard to withdrawing and revoking consent

You can withdraw and revoke your consent to allow Materna to process your personal data at any time. This is also applicable to withdrawing consent which you gave to Materna before the data protection regulations, i.e. 25 May 2018, came into force. Please note that this is only applicable to the future. Processing carried out before you withdraw or revoke consent is not impacted by this.

e) Your rights in the case of data processing for the purposes of direct advertising

Pursuant to Article. 21 (2) GDPR, you have the right of objection to the processing of your personal data. If you object to the processing of your data for direct advertising purposes, your personal data will not be processed for this purpose anymore. Please note that this only applies to future processing. Any processing carried out before we receive your objection are not affected by this.

f) Your right to file an objection in the case of pursuit of legitimate interests

In so far as the processing of your personal data is based on pursuing our legitimate interests, you can file an objection to this processing. If you file such an objection we will ask you to describe the reasons why we should not process your personal data in the way we describe. If there are valid grounds for this objection we will check the situation and will either stop processing the data or adapt the way we process it, or we will explain to you the essential reasons why we should process it.